Volunteer Policies

1. Purpose

The Volunteer Code of Conduct establishes clear behavioral expectations for all Landmark Game Nights volunteers. Its purpose is to protect event participants, volunteers, and the organization by promoting professionalism, safety, and respect.

2. Scope

Unless otherwise stated, this policy applies to all volunteers present at Landmark Game Nights events or representing the organization at other activities.

3. General Standards of Behavior

Volunteers are expected to:

• Act with integrity, honesty, and accountability at all times.

• Treat all participants, fellow volunteers, and venue staff members with respect and dignity.

• Follow all event policies, procedures, and instructions from event leadership.

• Serve as positive role models during all Landmark Game Nights activities.

4. Professional Conduct

• Volunteers must maintain appropriate language, tone, and behavior.

• Abusive, threatening, disruptive, or inappropriate behavior is prohibited.

• Volunteers must remain focused on assigned duties during events.

5. Boundaries and Appropriate Relationships

• Volunteers must maintain appropriate personal and professional boundaries with participants, particularly minors. (See Child & Minor Protection Policy below)

• Romantic, sexual, or otherwise inappropriate relationships with participants during events are strictly prohibited. (See Sexual Harassment Policy below)

• Volunteers may not exchange personal contact information with minors outside of approved communication channels.

6. Substance Use

Volunteers may not possess, use, or be under the influence of alcohol, drugs, or other impairing substances while volunteering.

7. Compliance

Failure to comply with this Code of Conduct may result in disciplinary action, including removal from the event or permanent dismissal from volunteer service.

1. Purpose

Landmark Game Nights is committed to providing a safe environment for minors and children. This policy establishes safeguards to prevent abuse, neglect, or exploitation and to ensure appropriate conduct by volunteers.

2. Scope

Unless otherwise stated, this policy applies to all volunteers present at Landmark Game Nights events or representing the organization at other activities.

3. Standards for Interaction with Minors

Volunteers must:

• Treat all minors with respect, patience, and fairness.

• Use age-appropriate language and behavior at all times.

• Interact with minors only in observable and interruptible settings.

Volunteers must not:

• Be alone with a minor in a secluded or unsupervised space.

• Engage in physical contact beyond what is appropriate, non-invasive, and necessary (e.g., brief side hugs when appropriate).

• Use sexual, suggestive, violent, or demeaning language or behavior.

• Provide gifts, money, transportation, or special privileges without approval from event leadership.

4. Supervision and Visibility

• Events must follow the “two-volunteer rule” whenever reasonably possible.

• Volunteers should ensure that activities involving minors are conducted in open, well-lit, and visible areas.

5. Reporting Obligations

• Any suspicion, allegation, or observation of inappropriate behavior toward a minor must be reported immediately to the Event Director or Volunteer Coordinator.

• Volunteers must not attempt to investigate incidents involving minors on their own.

• Retaliation against individuals who report concerns in good faith is strictly prohibited.

6. Mandatory Reporting

If required by law, Landmark Game Nights will comply with mandatory reporting obligations related to child abuse or neglect.

1. Purpose

Landmark Game Nights is committed to maintaining a harassment-free environment. Sexual harassment undermines the integrity of the organization and will not be tolerated.

2. Scope

Unless otherwise stated, this policy applies to all volunteers present at Landmark Game Nights events or representing the organization at other activities.

3. Definition of Sexual Harassment

Sexual harassment includes any unwelcome conduct of a sexual nature, including but not limited to:

• Sexual comments, jokes, gestures, or innuendo

• Unwanted physical contact or advances

• Requests for sexual favors

• Display or sharing of sexually explicit content

• Retaliation for rejecting or reporting such conduct

• Harassment may occur between volunteers, between volunteers and participants, or between volunteers and event leadership.

4. Prohibited Conduct

Volunteers must not:

• Engage in sexual harassment in any form.

• Create or contribute to a hostile, intimidating, or offensive environment.

• Use their role or authority to pressure others into uncomfortable interactions.

5. Reporting Sexual Harassment

• Volunteers who experience or witness sexual harassment are encouraged to report the behavior promptly.

• Reports may be made to the event lead, volunteer coordinator, or another designated authority.

• Reports will be handled as discreetly as possible.

6. Investigation and Action

• All reports will be taken seriously and reviewed promptly.

• Landmark Game Nights reserves the right to remove any volunteer from an event during an investigation.

• Confirmed violations may result in disciplinary action up to and including permanent dismissal from volunteering.

7. Non-Retaliation

Retaliation against any individual who reports sexual harassment or participates in an investigation in good faith is strictly prohibited.